Administrative Assistant

We are looking for an Administrative Assistant to provide dependable support across multiple teams. This Long-term Contract opportunity is well suited for someone who brings strong organizational judgment, excellent written communication, and confidence using Microsoft Office in a fast-paced office setting. The person in this role will help keep office operations running smoothly by managing documents, maintaining accurate records, and assisting staff with day-to-day administrative needs.

Responsibilities:

• Prepare, revise, and format project-related documents in Microsoft Word to ensure materials are accurate, consistent, and presentation-ready.
• Provide day-to-day administrative support for several departments, helping coordinate routine office tasks and general clerical activities.
• Maintain organized files, records, and documentation so information can be accessed, updated, and stored efficiently.
• Enter and update data in internal systems and databases with a high level of accuracy and attention to detail.
• Respond to internal inquiries and interact effectively with leadership, team members, and other office contacts.
• Retrieve, track, and manage business documents while ensuring records remain current and properly filed.
• Support special assignments and departmental initiatives as needed, adapting quickly to changing priorities.
• Assist with front-office and general office functions, including phone coverage and basic receptionist support when required.
• At least 1 year of experience in an administrative, clerical, or office support role.
• Strong working knowledge of Microsoft Office Suite, with particular strength in Microsoft Word.
• Excellent writing, proofreading, and copyediting skills with careful attention to grammar and formatting.
• Demonstrated ability to stay organized, manage multiple tasks, and meet deadlines in a fast-paced environment.
• High level of accuracy and attention to detail when handling records, documents, and data entry.
• Strong communication and interpersonal skills, with the ability to work effectively with executives and internal teams.
• Ability to work independently while also contributing collaboratively to team goals.
• Sound judgment, adaptability, and problem-solving skills in a dynamic office setting.