Administrative Assistant

We are looking for an Administrative Assistant to support human resources activities at our onsite location in Granite Quarry, North Carolina. This position plays an important part in keeping employee records accurate, coordinating onboarding and training tasks, and helping staff navigate day-to-day HR-related processes. The ideal candidate is organized, discreet, and comfortable managing multiple priorities while delivering dependable administrative support in a collaborative workplace.

Responsibilities:

• Coordinate paid time off requests, update leave balances, and maintain accurate attendance documentation for employees.
• Organize and maintain personnel records, ensuring HR files and related documentation remain current, complete, and properly stored.
• Lead onboarding logistics for new employees, including orientation scheduling, required hiring paperwork, and initial training coordination.
• Manage employment eligibility processes by completing and tracking I-9 and E-Verify requirements in accordance with federal guidelines.
• Support benefits and leave administration by assisting eligible employees with enrollment materials, claim documentation, and policy-related questions.
• Monitor completion of required training programs for new and existing staff and follow up to ensure deadlines are met.
• Provide administrative support for employee relations matters by documenting workplace issues, maintaining records, and assisting with disciplinary paperwork.
• Respond to timekeeping and payroll-related questions and help resolve routine issues connected to employee hours and records.
• Work with contract staffing partners on administrative tasks related to contingent labor needs and other assigned HR projects.
• At least 2 years of experience in administrative support, human resources coordination, or a related office-based role.
• Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.
• Strong written and verbal communication skills with the ability to interact professionally across all levels of the organization.
• High attention to detail and the ability to manage sensitive information with discretion and sound judgment.
• Proven ability to organize competing priorities, meet deadlines, and maintain accuracy in a fast-moving environment.
• Experience with onboarding, employee file maintenance, attendance tracking, or benefits-related administration is preferred.
• An associate degree, bachelor’s degree, or a comparable combination of education and practical experience is preferred.