Administrative Assistant

We are looking for a dependable Administrative Assistant to support daily office operations in Florida. This contract opportunity with the potential to become permanent is ideal for someone who enjoys keeping work organized, handling front-office interactions, and providing steady administrative support to a busy team. The person in this role will help maintain efficient workflows, manage communications, and ensure routine tasks are completed accurately and on time.

Responsibilities:

• Welcome visitors and serve as the first point of contact for incoming calls, directing inquiries professionally and efficiently.
• Provide day-to-day administrative support by preparing documents, organizing files, and assisting with general office coordination.
• Enter and update information in internal records with a high level of accuracy and attention to detail.
• Manage calendars, schedules, and routine correspondence to help keep operations running smoothly.
• Support front-desk and receptionist activities, including message handling and basic office coverage.
• Maintain orderly office systems and assist with clerical tasks that improve team productivity.
• Coordinate with internal staff to complete administrative assignments and follow up on outstanding items as needed.
• Prior experience in an administrative, office support, or receptionist role.
• Ability to manage inbound phone calls clearly and respond to inquiries effectively.
• Strong data entry skills with consistent accuracy and attention to detail.
• Comfortable handling multiple administrative tasks in a fast-paced office setting.
• Solid organizational skills and the ability to prioritize daily responsibilities effectively.
• Proficiency with standard office tools and general computer-based administrative work.
• Strong written and verbal communication skills with a detail-oriented approach.