Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support daily office operations in Dayton, Ohio. This Long-term Contract position is ideal for someone who can manage competing priorities, communicate professionally with staff and patients, and keep administrative processes running smoothly. The role includes front-office coordination, document preparation, scheduling support, and general clerical assistance across multiple departments.

Responsibilities:

• Prepare, edit, and review correspondence, reports, and other administrative documents to ensure accuracy and professionalism.
• Manage incoming and outgoing mail by sorting, prioritizing, and distributing items to the appropriate recipients in a timely manner.
• Coordinate calendars for meetings, interviews, and departmental activities while helping maintain organized schedules.
• Organize materials for meetings, training sessions, and new employee onboarding, including agendas, handouts, and notes.
• Order and track office supplies to help maintain efficient day-to-day operations.
• Provide administrative assistance for special projects and attend assigned meetings or training activities as requested.
• Handle sensitive information with a high level of discretion and maintain confidentiality in all aspects of the role.

For immediate consideration, call 937.224.8326

• Associate degree in Business Administration or completion of a comparable certification program.
• One to three years of experience in an administrative support position
• Proficiency with Microsoft Office applications and general computer systems.
• Strong written and verbal communication skills, including solid grammar, spelling, and proofreading ability.
• Working knowledge of standard administrative procedures and office equipment.
• Ability to perform basic arithmetic accurately, including calculations and figure reconciliation.
• Capable of managing multiple assignments at once, setting priorities effectively, and following verbal and written instructions.
• Typing speed of 50 WPM and the ability to interact professionally with staff and external contacts.