Administrative Assistant

We are seeking a highly organized and professional Administrative Assistant to provide day-to-day office support for a busy and growing organization in the Syracuse area. The ideal candidate will be detail-oriented, proactive, and able to manage multiple priorities while supporting office operations and ensuring a positive experience for both internal staff and external visitors.

Key Responsibilities

• Provide administrative support to management and department staff
• Answer and direct incoming phone calls and emails
• Schedule meetings, appointments, and maintain calendars
• Prepare correspondence, reports, presentations, and other documents
• Maintain accurate records and organize electronic and physical files
• Order office supplies and assist with inventory management
• Greet visitors and provide professional customer service
• Coordinate travel arrangements and meeting logistics as needed
• Assist with data entry, reporting, and special projects
• Support general office operations and other duties as assigned

Qualifications

• High school diploma or equivalent required; Associate's degree preferred
• Previous administrative, office support, reception, or clerical experience preferred
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Ability to prioritize tasks and meet deadlines in a fast-paced environment
• Professional demeanor and strong attention to detail
• Ability to handle confidential information with discretion