Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support daily operations for a non-profit organization in Fayetteville, Arkansas. This Contract position is ideal for someone who enjoys keeping schedules organized, handling office communication, and ensuring administrative tasks are completed accurately. The person in this role will help maintain efficient workflows by coordinating meetings, preparing documents, and supporting ordering and recordkeeping activities.

Responsibilities:

• Manage office supply and item requests by preparing and processing orders in a timely manner.
• Organize appointments and keep calendars up to date to support smooth daily scheduling.
• Coordinate staff gatherings and other meetings, including arranging times and helping with related logistics.
• Sort incoming mail and distribute materials to the appropriate team members promptly.
• Draft, revise, and format a range of written materials such as correspondence, reports, and instructional documents.
• Maintain organized filing systems for both digital records and physical documents to ensure easy retrieval.
• Respond to inbound calls professionally and direct inquiries to the appropriate contacts.
• Complete administrative paperwork accurately while supporting general office operations.
• At least 1 year of experience in an administrative support or office coordination role.
• Ability to manage calendars, appointments, and meeting schedules with strong attention to detail.
• Experience handling inbound calls and communicating professionally with staff and external contacts.
• Comfortable preparing paperwork, maintaining records, and organizing office documentation.
• Strong written communication skills with the ability to draft and edit business documents.
• Proficiency in managing both electronic files and physical filing systems.
• Ability to prioritize multiple tasks and stay organized in a fast-paced work environment.