Administrative Assistant

We are looking for an Administrative Assistant to join a civil engineering project management firm in Ellicott City, Maryland on a Contract basis. This onsite role supports daily office operations while helping leadership stay organized, keeping documentation current, and ensuring time-sensitive administrative items are handled accurately. The position is well suited for someone who thrives in a structured, fast-moving environment and can manage multiple responsibilities with professionalism and strong attention to detail.

Responsibilities:

• Support senior leaders with scheduling, follow-up, document preparation, and completion of day-to-day administrative priorities.
• Coordinate communication among team members across multiple office locations using Microsoft Teams, Outlook, and other business tools.
• Maintain accurate records for licenses, monitor renewal timelines, and help ensure required compliance actions are completed on time.
• Track continuing education obligations, organize related documentation, and follow up with staff regarding course and exam completion.
• Keep employee files, administrative logs, and compliance records updated with a high level of accuracy and confidentiality.
• Assist with office operations by helping manage vendor communication, workplace needs, supplies, fleet-related administration, and facility support tasks.
• Monitor badge and access credentials, identify upcoming expirations, and coordinate renewals or updates as needed.
• Create and maintain tracking methods for recurring assignments, deadlines, and administrative processes to support consistent follow-through.
• Proven experience in administrative support, office coordination, project coordination, or a related business support role.
• Strong organizational skills with the ability to manage multiple deadlines and maintain careful attention to detail.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and Microsoft Teams.
• Effective written and verbal communication skills for working with leadership, employees, and external contacts.
• Ability to work independently, take initiative, and follow through on assignments after initial training.
• Strong attention to detail and sound judgment when handling sensitive records and confidential information.
• Comfortable working in an onsite office environment in Ellicott City, Maryland.
• Experience with data entry, reception support, inbound call handling, or general office administration is preferred.