Administrative Assistant

We are looking for an organized Bilingual Spanish Administrative Assistant to support daily office operations for a manufacturing environment near Clifton, New Jersey. This is a Contract position suited for someone who can balance front-desk interaction, document handling, and routine administrative coordination with accuracy and professionalism. The ideal candidate will help keep records current, assist visitors and callers, and provide dependable support across general office functions.

Responsibilities:

• Maintain organized office documentation and ensure records are updated accurately and on time.
• Create, format, and prepare routine business documents, correspondence, and administrative materials.
• Oversee filing processes for both digital and physical records to support easy retrieval and compliance.
• Update databases and enter information carefully to preserve data accuracy and completeness.
• Welcome visitors, respond to general questions, and connect inquiries with the appropriate internal teams.
• Handle inbound calls in a courteous manner and provide front-desk support as needed.
• Monitor office supply levels, place replenishment orders, and keep inventory aligned with operational needs.
• Assist with a range of day-to-day administrative duties to help the office run efficiently.
• Experience providing administrative support in an office or business setting.
• Strong data entry skills with close attention to detail and accuracy.
• Ability to manage filing systems, records, and document preparation efficiently.
• Comfortable answering inbound calls and assisting visitors professionally.
• Proficiency with general administrative office tasks and standard office software.
• Effective written and verbal communication skills with a customer-focused approach.
• Spanish language skills are preferred for supporting a broader range of visitors and callers.