Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to provide support and work in the Greater Philadelphia Region. This is a contract position is suited for someone who can manage document handling, data accuracy, and day-to-day administrative coordination in a fast-paced office setting. The ideal Administrative Assistant candidate will help maintain organized records, support staff with clerical functions, and ensure sensitive information is handled with care.

What you get to do every single day:

• Process paper and electronic documents by scanning, uploading, and verifying files for accuracy and completeness.
• Enter, update, and maintain data in internal systems while ensuring records remain current and reliable.
• Organize departmental files and documentation so materials can be retrieved quickly and efficiently when needed.
• Gather and sort correspondence, receipts, forms, and related paperwork using clear labeling and consistent recordkeeping practices.
• Safeguard confidential information by following established security standards for records and administrative materials.
• Provide general administrative support, including preparing routine documents, assisting with clerical tasks, and responding to office needs.
• Track client, owner, and transaction-related records to help maintain accurate and accessible documentation.
• Assist with additional administrative assignments and special projects as directed by management.

Other requirements for the Administrative Assistant position include and are not limited to:

• High school diploma and at least three years of administrative support experience, or an equivalent combination of education and relevant work history.
• Working knowledge of office administration practices, records management methods, and standard clerical procedures.
• Ability to prepare correspondence and other business documents with strong attention to grammar, spelling, and accuracy.
• Experience maintaining filing systems and handling both physical and digital records in an organized manner.
• Proficiency with common office technology and software, including document scanning and data entry tools.
• Strong communication skills with the ability to interact professionally with coworkers, clients, and the public.
• Ability to manage multiple tasks, meet deadlines, and remain effective in a busy administrative environment.
• Familiarity with tools such as Adobe Acrobat, inbound call handling systems, and general clerical support applications is preferred.

Interested candidates should reach out to Tori Gill at 215.568.4580 and reference JO# 03720-0013531868