Administrative Assistant

We are looking for an Administrative Assistant to support day-to-day office operations near Montclair, New Jersey. This contract position is ideal for someone who enjoys keeping materials organized, preparing documents for meetings, and providing dependable front-office support. The role offers an opportunity to contribute in a structured environment where strong communication, accuracy, and responsiveness are highly valued.

Responsibilities:

• Prepare, organize, and distribute meeting materials so teams have accurate documents ready in advance.
• Welcome visitors and provide reception support while maintaining an orderly office environment.
• Manage inbound phone calls, route inquiries to the appropriate contacts, and relay messages promptly.
• Enter, update, and maintain information in office records and databases with a high level of accuracy.
• Provide general administrative support such as filing, scheduling, scanning, and handling routine correspondence.
• Assist with document management tasks to ensure files are complete, accessible, and properly organized.
• Support staff with day-to-day office coordination and other clerical needs as priorities shift.
• Prior experience in an administrative, office support, or receptionist role.
• Ability to handle inbound calls effectively and communicate clearly with staff and visitors.
• Strong data entry skills with close attention to detail and accuracy.
• Comfortable managing multiple tasks and staying organized in a fast-paced setting.
• Proficiency with general administrative duties, including document preparation, filing, and recordkeeping.
• Experience in financial services, education, or healthcare environments is a plus.
• Reliable interpersonal skills and a detail-oriented approach to customer and team interactions.