Administrative Assistant

We are looking for an experienced Administrative Assistant to support daily front desk and office operations for a consulting organization in the local area. This contract-to-permanent opportunity is ideal for someone who enjoys working independently, delivering excellent service, and creating a welcoming experience for clients and guests across multiple office locations. The role requires strong administrative coordination, comfort with common business software, and the flexibility to travel within the greater local area as business needs arise.

Responsibilities:

• Welcome visitors and provide a detail-oriented front desk presence while ensuring guests receive attentive and courteous service.
• Manage administrative tasks such as preparing documents, handling correspondence, maintaining office records, and supporting day-to-day operations.
• Travel between several office sites in the greater local area to provide consistent administrative and receptionist support where needed.
• Assist clients and tenants with general questions, office-related requests, and service needs in a timely and effective manner.
• Use Microsoft Word, Excel, Outlook, and other office tools to create documents, track information, and support business activities.
• Support copying, filing, scheduling, and other clerical duties that help keep shared office environments organized and efficient.
• Maintain a detail-oriented communication style when interacting with clients, employees, and business partners.
• Contribute to online and digital engagement efforts by helping with business-related activity on platforms such as LinkedIn, Facebook, and Twitter when needed.
• At least 3 years of administrative assistant, front desk, or customer service experience in an office setting.
• Ability to work independently and manage responsibilities with minimal supervision.
• Intermediate proficiency in Microsoft Word and Excel, along with working knowledge of Outlook and other Microsoft Office applications.
• Strong customer service skills with the ability to interact confidently with visitors, clients, and internal teams.
• Comfortable traveling to multiple office locations within the greater area.
• Solid office support skills, including copying, document preparation, record maintenance, and general clerical work.
• Strong verbal and written communication skills with a detail-oriented demeanor.