Administrative & Accounting Coordinator

We are looking for a versatile Administrative & Accounting Coordinator to support essential business operations across accounting, office administration, shipping, and employee records in Meadville, Pennsylvania. This position suits someone who is comfortable balancing detailed financial tasks with day-to-day coordination responsibilities in a fast-paced manufacturing setting. The role works closely with internal teams and leadership to keep documentation accurate, transactions organized, and follow-up completed on schedule.

Responsibilities:

• Manage customer account follow-up and assist with collecting outstanding receivables while maintaining clear and courteous communication.
• Contribute to recurring financial reporting by preparing supporting information for weekly updates and month-end close activities.
• Help reconcile inventory data and maintain accurate records tied to stock movement and accounting documentation.
• Enter and update sales orders, support purchasing activity, and ensure related records remain complete and current.
• Prepare, scan, and organize shipping files, including export-related paperwork and other required transaction documents.
• Investigate and resolve order, billing, and shipment issues by coordinating with accounting, production, and management teams.
• Maintain employee files, assemble onboarding documents, and provide administrative support for onboarding processes.
• Assist with benefits administration, payroll-related record review, workers' compensation paperwork, and training schedule coordination.
• Support administrative reporting, maintain orderly digital and paper filing systems, and cross-train with team members to provide coverage as needed.
• Work with management and system support resources to help implement accounting or organizational process updates, including the use of automation and AI-enabled tools where appropriate.
• Demonstrated ability to stay organized, manage details carefully, and handle multiple deadlines with consistency.
• Comfort working with accounting information, numerical data, and transaction-based documentation.
• Proficiency with Microsoft Excel, Word, Outlook, and Microsoft 365 tools.
• Ability to learn accounting or ERP software and use business systems effectively in daily work.
• Strong written and verbal communication skills with the ability to interact professionally across departments.
• Ability to protect confidential employee, customer, and financial information.
• Experience in administrative support, bookkeeping, accounts receivable, accounting operations, or office coordination is strongly preferred.
• Previous experience in a manufacturing, industrial, machining, or foundry environment is preferred.