Admin Assistant/EA/HR Support

Administrative Assistant/EA/HR Assistant

Exciting growing Ai company is seeking an Administrative Assistant to join their growing team. This role blends executive assistance, office coordination, and HR support in a fast-moving AI company environment. Position offers excellent benefits, bonus, and equity.

Responsibilities:

• Manage executive scheduling, coordinate travel arrangements, and prepare expense submissions with accuracy and timeliness.
• Provide administrative support to leadership, including assistance with HR-related coordination and routine operational tasks.
• Serve as the primary on-site point of contact for guests and clients, ensuring a welcoming, well-run, and attentive office experience.
• Oversee day-to-day office operations by maintaining common areas, restocking kitchen and office supplies, and arranging meals for meetings or visitors.
• Support presentations, meetings, and client demonstrations by setting up materials and troubleshooting basic technology needs.
• Coordinate internal meetings, team events, and company-wide gatherings to ensure logistics run smoothly from planning through execution.
• Manage front desk and reception activities, including greeting visitors, answering the door, and directing inquiries appropriately.
• Handle confidential communications and sensitive information with sound judgment and close attention to detail.
• Provide broad administrative assistance as needed and take on additional duties assigned by the reporting manager.
• Bachelor’s degree required.
• At least 3 years of experience in administrative support, office coordination, or a similar client-facing role.
• Strong technical skills, including the ability to assist with presentations, demonstrations, and general office technology.
• Advanced working knowledge of Microsoft Office and familiarity with collaboration and AI tools such as ChatGPT, Gemini, or Claude.
• Proven ability to prioritize tasks, manage multiple responsibilities, and meet deadlines in a fast-paced environment.
• Strong problem-solving ability, sound judgment, and a proactive approach to day-to-day support needs.
• Excellent verbal and written communication skills with a detail-oriented and service-oriented style.