Admin Assistant

We are looking for a detail-oriented Administrative Assistant to support housing program operations in Tacoma, Washington. This is a Contract position expected to run for approximately two months at about 30 hours per week, with work performed onsite and the possibility of limited remote work. The person in this role will focus on preparing records for an upcoming audit, improving file accuracy, and providing dependable administrative support behind the scenes.

Responsibilities:

• Prepare paper and electronic program files for audit review by organizing documents, correcting inconsistencies, and ensuring records are complete.
• Enter information into the client database and update existing records with a high degree of accuracy.
• Review filing systems and standardize documentation so materials can be retrieved efficiently and maintained consistently.
• Handle sensitive client information with discretion and follow organizational confidentiality expectations at all times.
• Support the team with day-to-day administrative tasks that help keep housing program documentation current and orderly.
• Assist with document cleanup efforts across case files to improve readiness for compliance and reporting needs
• Previous experience in an administrative support or office coordination role.
• Strong data entry skills with careful attention to accuracy and detail.
• Proficiency in Microsoft Word and Microsoft Excel.
• Ability to manage paper and digital filing systems in a structured and organized manner.
• Demonstrated ability to protect confidential information and work with discretion.
• Familiarity with nonprofit environments is preferred.
• Experience with housing program documentation, case management records, or HMIS platforms is a plus.