Admin assistant

Position Summary:

We are seeking a detail-oriented and organized Administrative Assistant to support daily office operations and ensure efficient workflow. The Administrative Assistant will provide administrative support to management and staff, maintain records, coordinate schedules, and assist with various office projects. The ideal candidate is professional, customer-focused, and able to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Answer and direct incoming phone calls, emails, and visitor inquiries.
• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare correspondence, reports, presentations, and other business documents.
• Maintain organized filing systems, both electronic and paper.
• Assist with data entry, recordkeeping, and database management.
• Coordinate office supplies, equipment, and vendor communications.
• Handle mail distribution and shipping/receiving duties.
• Support onboarding activities and maintain confidential employee records as needed.
• Assist with expense reporting, purchase orders, and invoice processing.
• Coordinate travel arrangements and meeting logistics.
• Provide general administrative support to management and team members.
• Complete special projects and other duties as assigned.

Qualifications

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• 2+ years of administrative, office support, or customer service experience.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Strong written and verbal communication skills.
• Excellent organizational and time-management abilities.
• Ability to handle confidential information with discretion.
• Strong attention to detail and problem-solving skills.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.