Admin Assistant

We are looking for an organized Admin Assistant to support daily office operations in Mountain View, California. This Long-term Contract position is ideal for someone who can manage administrative tasks efficiently during a standard 8-hour weekday schedule, Monday through Friday. The ideal candidate brings prior exposure to healthcare environments and can contribute to a fast-paced team with strong attention to detail and dependable coordination skills.

Responsibilities:

• Coordinate calendars, meetings, and routine administrative activities to keep daily operations running smoothly.
• Prepare, organize, and maintain records, reports, and correspondence with accuracy and confidentiality.
• Provide front-line administrative support to team members, responding promptly to requests and follow-up items.
• Assist with data entry, document tracking, and system updates using internal tools and established processes.
• Support healthcare-related administrative workflows, including handling information with a high degree of care and compliance awareness.
• Use platforms such as HealthCare.gov and Epic Software to complete assigned tasks and maintain accurate information.
• Monitor priorities throughout the workday and help ensure deadlines and operational needs are met consistently.
• Previous experience in an administrative support role within an office setting that requires strong attention to detail.
• Background in healthcare administration or a healthcare-related environment is strongly preferred.
• Familiarity with HealthCare.gov and Epic Software is strongly preferred.
• Ability to work an 8-hour shift Monday through Friday within the assigned scheduling window.
• Strong organizational skills with the ability to manage multiple tasks and changing priorities.
• Clear written and verbal communication skills with a customer-focused approach.
• High attention to detail and the ability to handle sensitive information responsibly.