Accounts Receivable Specialist

We are looking for an Accounts Receivable Specialist to support a wholesale distribution operation in Haines City, Florida. This Contract position is ideal for someone who excels at managing receivables, applying payments accurately, and maintaining strong follow-up on outstanding balances. The person in this role will contribute to daily accounting activities while helping ensure timely cash flow, accurate account status, and responsive service for internal teams and customers.

Responsibilities:

• Monitor outstanding customer balances, review aging trends, and provide regular reporting to leadership to support collection priorities.
• Manage collection efforts by following up on overdue invoices, organizing weekly outreach, and maintaining accurate account notes and status updates.
• Assess customer credit information, assist with setting up new credit accounts, and review existing accounts to support credit release decisions on open orders.
• Handle daily accounts receivable activity, including customer debit and credit adjustments, payment posting, and account reconciliation.
• Process incoming cash, credit card transactions, lockbox receipts, and wire payments while ensuring all activity is recorded accurately and on time.
• Prepare bank deposits for checks and verify daily cash application details to maintain accurate financial records.
• Generate and distribute customer statements on a recurring basis through mail or email to encourage timely payment.
• Support related accounting tasks such as issuing customer refunds, assisting with invoicing coverage, posting returns, and processing credit card refunds when needed.
• Contribute to special projects and provide backup support for receivables functions during peak periods or team absences.
• At least 2 years of experience in accounts receivable or a closely related accounting role.
• High school diploma required; an associate degree is preferred.
• Working knowledge of accounts receivable processes, cash applications, commercial collections, billing support, and daily cash activity.
• Strong attention to detail with the ability to organize work, manage deadlines, and maintain accuracy in a fast-paced environment.
• Solid analytical and problem-solving skills, including the ability to research discrepancies and resolve account issues effectively.
• Clear written and verbal communication skills with a detail-oriented approach when working with employees, customers, and vendors.
• Ability to work independently and handle mathematical calculations quickly and accurately, including percentages, fractions, and basic arithmetic.
• Proficiency with Microsoft Office applications such as Excel, Word, and Outlook; experience with accounting software is beneficial.