Accounts Receivable Specialist

We are looking for an Accounts Receivable Specialist to support a non-profit organization in Poughkeepsie, New York. This Long-term Contract position is ideal for someone who can manage receivable activities with accuracy, maintain organized financial records, and help ensure timely payment collection. The role requires close attention to invoice details, dependable processing of incoming payments, and consistent documentation to support daily accounting operations.

Payment Processing

• Verify, code, and enter cash receipts into Fund EZ, including donations received by check, ACH deposits, and various donor platforms.
• Process behavioral health payments received by check, ACH, credit card, and cash.
• Accurately apply insurance and patient payments, contractual adjustments, and approved write-offs in accordance with agency procedures.
• Use Netsmart and Microsoft Excel to support payment posting and related accounts receivable work.
• Process other receivables as assigned.

Invoice Preparation and Data Entry

• Create invoices and enter related accounts receivable data accurately and promptly.

Month End and Year End Support

• Assist with assigned accounts receivable closing activities, including preparing journal entries, reconciling accounts, and generating reports.

Record Keeping

• Maintain electronic and paper records and documentation supporting receipts and invoices.

Other Duties

• Perform other related duties as assigned.

Essential Requirements

• Understanding of math and accounting concepts related to accounts receivable, billing, and cash receipts.
• Ability to accurately apply insurance and patient payments, contractual adjustments, and approved write-offs.
• Intermediate Microsoft Excel skills and familiarity with electronic health record systems, including Netsmart.
• Ability to use computerized accounting software and maintain accurate electronic and paper records.
• Effective interpersonal, verbal, and written communication skills.

Skills and Abilities:

• Strong attention to detail and accuracy in data entry and payment processing.
• Ability to work cooperatively and efficiently to meet deadlines.
• Ability to learn and follow agency procedures, internal controls, and guidelines.
• Exercise high ethical standards, professionalism, and confidentiality when handling financial and patient information.
• Ability to research missing information and resolve discrepancies with input from other departments.