Accounts Receivable Specialist

We are seeking a detail-oriented Accounts Receivable Specialist to join our finance team. This role is responsible for managing incoming payments, maintaining accurate financial records, monitoring customer accounts, and supporting the company’s cash flow process. The ideal candidate has strong organizational skills, excellent communication abilities, and experience handling invoicing, collections, and account reconciliation.

Key Responsibilities

• Process weekly, biweekly, semimonthly, or monthly payroll for employees accurately and on schedule.
• Maintain and update payroll records, including wages, deductions, garnishments, bonuses, and tax information.
• Review timesheets and payroll data for accuracy and completeness.
• Ensure compliance with federal, state, and local payroll laws and company policies.
• Respond to employee questions regarding pay, deductions, tax forms, and payroll procedures.
• Reconcile payroll reports and assist with month-end and year-end reporting activities.
• Prepare and process payroll adjustments, off-cycle payments, and final paychecks.
• Support audits by providing payroll records and documentation as needed.
• Collaborate with HR and accounting teams to ensure accurate employee data and benefit deductions.
• Assist with payroll system updates, testing, and process improvements.

Qualifications

Associate’s or bachelor’s degree in accounting, finance, or related field preferred. 2+ years of accounts receivable, billing, or general accounting experience preferred. Proficiency in Microsoft Excel and accounting or ERP systems. Strong attention to detail and high level of accuracy. Excellent verbal and written communication skills. Ability to prioritize tasks, meet deadlines, and work independently.

Preferred Skills

Experience with ERP systems such as SAP, Oracle, NetSuite, or QuickBooks. Knowledge of collections processes and cash application. Ability to analyze account discrepancies and recommend solutions.