Accounts Receivable Specialist

We are looking for an Accounts Receivable Specialist to join our team on a Contract basis in Houston, Texas. This role focuses on supporting day-to-day billing, payment posting, account reconciliation, and collection activities while maintaining organized financial records. The ideal candidate is detail-oriented, communicates professionally with customers and internal teams, and can manage multiple priorities in a deadline-driven environment.

Responsibilities:

• Create and issue customer invoices by reviewing contract terms, billing timelines, and supporting project documentation for accuracy.
• Verify billing details against cost records, purchase orders, and related backup to help ensure complete and correct invoicing.
• Record and apply incoming payments from multiple sources, including checks and wire transfers, while keeping account activity up to date.
• Maintain organized accounts receivable files and supporting documentation in line with departmental standards and recordkeeping practices.
• Respond to customer questions about invoices, resolve missing information, and provide timely updates on billing status.
• Assist with collection efforts by sending statements, monitoring past-due balances, and documenting follow-up communication with customers.
• Reconcile customer accounts, investigate payment or billing discrepancies, and collaborate with internal teams to resolve outstanding issues.
• Support administrative compliance tasks such as lien-related documentation, preliminary notices, and other account support paperwork when needed.
• Monitor shared AR communications and contribute to weekly, monthly, and month-end reporting and reconciliation activities.
• High school diploma required; an associate degree in Accounting, Business, or a related field is preferred.
• 1–2 years of experience in accounts receivable, accounting support, billing, or a similar administrative finance role is preferred.
• Familiarity with invoicing, cash application, commercial collections, and account reconciliation processes.
• Experience in construction, project-based accounting, or construction-related billing environments is a plus.
• Knowledge of lien waivers, lien releases, and Texas construction lien practices is preferred.
• Proficiency with Microsoft Excel, Outlook, and accounting systems such as Vista, Sage, or comparable software.
• Strong attention to detail, sound organizational skills, and the ability to handle confidential financial information responsibly.
• Effective written and verbal communication skills with the ability to work independently and collaboratively across departments.