Accounts Receivable Specialist

We are looking for an Accounts Receivable Specialist to join a hotel finance team in Miami Beach, Florida on a contract basis with the potential for a permanent position. In this role, you will help keep billing and payment activity accurate, timely, and well-documented while partnering with teams across the property to support smooth financial operations. This position is ideal for someone who is organized, detail-oriented, and comfortable managing multiple account types in a fast-paced hospitality environment.

Responsibilities:

• Create and distribute invoices for guest stays, corporate accounts, group business, special events, and external booking partners.
• Prepare both advance and final billing documents for group reservations, meetings, and catered functions.
• Apply incoming funds from credit cards, bank wires, checks, and other approved payment methods to the correct accounts.
• Investigate unidentified deposits and support account matching to ensure payments are properly reconciled.
• Balance guest ledgers, group receivables, partner accounts, and other outstanding balances to maintain accurate records.
• Verify tax-exempt billing files and confirm required supporting documents are complete and current.
• Record and reconcile catering and event-related charges using contracts, banquet details, and event documentation.
• Answer billing questions from guests and internal departments, research discrepancies, and assist with chargebacks or payment disputes.
• Maintain organized financial records and contribute to month-end reconciliation and close activities while following established accounting controls.
• High school diploma or equivalent required.
• At least 2 years of experience in hospitality accounting, with a strong focus on accounts receivable functions.
• Hands-on experience with billing, cash application, receivables processing, and payment posting.
• Familiarity with hotel accounting operations, including coordination with income audit or night audit activities.
• Working knowledge of hotel property management or accounting systems, or the ability to learn comparable platforms quickly.
• Strong accuracy, organization, and attention to detail when handling invoices, reconciliations, and supporting records.
• Effective communication and customer service skills with the ability to work cross-functionally in a fast-paced setting.
• Ability to prioritize multiple deadlines and resolve account issues efficiently.

Please send your resume to brenda.arce@roberthalf