Accounts Receivable Specialist

We are looking for an Accounts Receivable Specialist to join a team in Dallas, Texas in a contract-to-permanent capacity. This position supports day-to-day receivables operations while also providing payroll assistance, making it ideal for someone who can manage financial detail with consistency and discretion. The successful candidate will bring practical Sage 300 experience, a strong grasp of billing and payment activity, and the ability to stay organized in a fast-paced office environment.

Responsibilities:

• Oversee the accounts receivable process from invoice creation through payment posting and account balancing.
• Issue customer billing accurately and on schedule while maintaining complete supporting documentation.
• Record cash receipts, electronic payments, and credit card activity in Sage 300 with a high degree of accuracy.
• Track outstanding balances, communicate with customers regarding past-due accounts, and address billing concerns promptly.
• Maintain customer account information and prepare aging schedules and other receivables reports for internal review.
• Contribute to month-end close by reconciling receivables data and assisting with reporting deadlines.
• Partner with internal teams such as sales, operations, and leadership to investigate and resolve invoice-related issues.
• Support regular payroll processing by reviewing timesheets, validating payroll details, and entering adjustments when needed.
• Respond to payroll-related questions, maintain confidential records, and assist with payroll reporting, audits, and compliance deadlines.
• At least 2 years of experience in accounts receivable, with some exposure to payroll support responsibilities.
• Hands-on proficiency with Sage 300 is required for success in this role.
• Working knowledge of accounting fundamentals, billing workflows, cash applications, and payroll practices.
• Strong Excel and Microsoft Office skills, including the ability to manage data accurately and efficiently.
• High attention to detail with the ability to organize multiple priorities in a deadline-driven setting.
• Clear written and verbal communication skills for working with customers and internal departments.
• Ability to handle sensitive financial and employee information with professionalism and confidentiality.