Accounts Receivable / Collections Specialist

Our client, a growing law firm based in downtown New York City, is seeking an experienced Accounts Receivable & Collections Specialist to join its finance team. The Accounts Receivable & Collections Specialist will be responsible for overseeing the firm’s receivables process, following up on outstanding balances, reconciling client accounts, and partnering closely with attorneys, clients, and internal billing staff. The ideal candidate will have prior experience in law firm accounting or professional services and the ability to manage sensitive financial matters with professionalism and discretion.

Key Responsibilities

• Monitor and manage the firm’s accounts receivable portfolio to ensure timely collection of outstanding invoices.
• Conduct collection outreach by phone and email with clients regarding past-due balances.
• Work closely with attorneys and billing staff to resolve payment discrepancies, billing questions, and account issues.
• Reconcile client accounts and research unapplied cash, short payments, and disputed balances.
• Prepare aging reports and provide regular updates to leadership on receivables status and collection trends.
• Maintain accurate documentation of collection efforts, client communications, and payment arrangements.
• Assist with month-end reporting and support the overall accounting function as needed.
• Ensure compliance with firm policies, client guidelines, and confidentiality standards.
• 2+ years of accounts receivable and collections experience, preferably within a law firm or professional services environment.
• Knowledge of legal billing, client payment practices, and accounts receivable processes preferred.
• Strong understanding of aging, cash applications, account reconciliation, and collections procedures.
• Proficiency with accounting and billing systems, as well as Microsoft Excel.