Accounts Receivable Clerk

We are looking for an Accounts Receivable Clerk to join a team in Pennsylvania on a contract basis through the end of the year. This position supports billing and receivables activity in a project-driven environment, with a focus on maintaining accurate invoicing, applying payments, and following up on outstanding commercial accounts. The ideal candidate brings strong attention to detail, solid Excel and QuickBooks experience, and the ability to learn established processes quickly while providing dependable day-to-day coverage.

Responsibilities:

• Manage accounts receivable activities for commercial customers, ensuring invoices are prepared accurately and issued on schedule.
• Coordinate with project managers to obtain progress updates and completion estimates needed to support milestone-based billing.
• Apply incoming payments to the appropriate customer accounts and reconcile discrepancies in a timely manner.
• Conduct collection outreach on overdue balances while maintaining clear and courteous communication with clients.
• Shadow the current process owner, document established billing procedures, and assume assigned responsibilities as needed.
• Review account activity regularly to identify aging issues, resolve open items, and support accurate receivable reporting.
• Use Excel and QuickBooks to track transactions, maintain records, and prepare routine account updates.
• Assist with additional accounting support tasks during periods of increased workload through the end of the contract.
• Help maintain organized documentation related to invoices, cash applications, collections, and account follow-up.
• Experience working in accounts receivable, including billing, cash application, and collections responsibilities.
• Background supporting commercial collections and communicating with customers regarding outstanding balances.
• Knowledge of billing processes tied to project milestones or percentage-of-completion updates.
• Intermediate proficiency in Microsoft Excel for tracking, organizing, and reviewing financial data.
• Hands-on experience using QuickBooks in an accounting or receivables environment.
• Strong attention to detail with the ability to document procedures and follow established workflows accurately.
• Ability to work independently, manage priorities, and adapt quickly in a fast-paced office setting.