Accounts Receivable & Billing Specialist

We are seeking a detail-oriented Construction Accounts Receivable & Billing Specialist to assist in supporting the accounting operations for a construction organization in Pompano Beach. This role will focus on project billing, accounts receivable management, payment application, and collections, including the preparation and processing of AIA billing documentation. The ideal candidate has experience working with construction invoices, progress billing, and customer account reconciliations, along with the ability to manage deadlines in a fast-paced environment.

Key Responsibilities

• Prepare and submit customer invoices and construction-related billing packages, including AIA payment applications and supporting schedules
• Coordinate progress billing based on project milestones, completed work, and applicable contract requirements
• Track submitted invoices and payment applications to monitor approval status, outstanding balances, and expected payment dates
• Apply incoming customer payments received by check, ACH, wire transfer, and credit card, ensuring transactions are recorded accurately
• Monitor accounts receivable aging and conduct collection follow-up on overdue invoices and outstanding project balances
• Reconcile customer accounts and investigate billing discrepancies, deductions, short payments, and unapplied cash
• Track retainage balances and assist with follow-up on outstanding retainage payments, where applicable
• Communicate with customers, general contractors, and internal project teams regarding billing documentation, payment status, and account inquiries
• Maintain accurate customer records, invoice files, payment documentation, and collection notes
• Prepare aging reports and provide updates on collection activity, unresolved billing issues, and outstanding receivables
• Assist with month-end closing activities, including accounts receivable reconciliations and supporting documentation

Qualifications

• At least 2 years of experience in accounts receivable, billing, collections, or a related accounting function
• Construction industry experience, preferably involving AIA billing, progress billing, or project-based invoicing
• Familiarity with AIA payment applications, including G702/G703 forms, preferred
• Understanding of customer account management, cash application, collections, and account reconciliations
• Experience with accounting software or ERP systems
• Proficiency in Microsoft Excel and financial reporting
• Strong communication, organization, and problem-solving skills
• Ability to manage multiple accounts, maintain accurate records, and meet billing and collection deadlines