Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a growing team on a contract-to-permanent basis. This position supports a busy payables function and is ideal for someone who brings accuracy, sound judgment, and a steady approach in a deadline-driven setting. The person in this role will help keep vendor payments on track, maintain reliable records, and work closely with internal partners to support efficient financial operations.

Responsibilities:

• Manage a high volume of incoming invoices each week, reviewing entries for completeness, accuracy, and timely processing.
• Verify invoice details through three-way matching against purchase orders and receiving documentation before payment approval.
• Investigate billing issues, resolve exceptions, and respond to vendor questions with clear and timely follow-up.
• Reconcile vendor statements and accounts payable balances to identify discrepancies and maintain accurate financial records.
• Prepare and execute weekly disbursements through ACH and check payments in accordance with established schedules.
• Maintain organized vendor documentation, including setup details, payment records, and supporting files.
• Partner with internal departments to confirm proper account coding and secure necessary approvals for invoice processing.
• Assist with the setup and ongoing maintenance of both domestic and international vendor profiles.
• Contribute to month-end close activities by supporting payables reporting and ensuring compliance with accounting procedures and internal controls.
• 3+ years of experience in accounts payable.
• Proven ability to work effectively in a high-volume invoice processing environment.
• Strong knowledge of three-way matching, account reconciliations, and payment processing workflows.
• Experience handling ACH transactions and check run processing.
• Proficiency in Microsoft Excel, including the use of formulas for analysis and reconciliation tasks.
• Familiarity with invoice coding, account coding, and vendor management practices.
• Experience with Sage Intacct is preferred.
• Exposure to supporting international or foreign vendors is highly preferred.