Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a team in San Jose, California in a contract-to-permanent capacity. This role is ideal for someone with strong invoice processing experience who can manage payment workflows with accuracy, maintain organized financial records, and support daily accounts payable operations. The position offers the opportunity to work across multiple financial platforms while partnering with internal stakeholders to help keep vendor payments timely and compliant. Once hired, you will have access to full medical benefits, a 401k plan, and a discretionary bonus. Apply today!

Responsibilities:

• Process vendor invoices from receipt through payment, ensuring details are accurate, properly approved, and entered with the correct general ledger coding.
• Manage payment activity through ACH, printed checks, and other approved methods while maintaining strong attention to timing, controls, and documentation.
• Review and reconcile transaction data across systems such as Bill.com, QuickBooks Online, banking platforms, and company recordkeeping tools to support accurate accounts payable reporting.
• Monitor bank-related workflows, including payment verification and Positive Pay activities, to help reduce exceptions and support secure disbursements.
• Research invoice discrepancies, vendor credit issues, and work order-related questions, then coordinate with internal teams to resolve outstanding items promptly.
• Maintain organized digital records and supporting documentation using business applications and shared productivity tools within Microsoft 365.
• Assist with card spend tracking, toll chargeback processing, and other expense-related administrative tasks tied to payables operations.
• Support period-end accounts payable activities by following closed-period controls and helping ensure transactions are recorded in the proper accounting window.
• At least 3 years of experience in accounts payable or a closely related accounting support role.
• Hands-on experience with invoice coding, account coding, and high-volume invoice processing.
• Bilingual Spanish language is highly desired
• Working knowledge of ACH payments and standard accounts payable disbursement procedures.
• Experience using QuickBooks Online in an accounting environment.
• Familiarity with Bill.com or similar automated invoice approval and payment platforms.
• Strong attention to detail with the ability to identify discrepancies and maintain accurate financial records.
• Proficiency with common business software, including Microsoft 365, and comfort learning multiple internal systems.