We are looking for an Accounts Payable Specialist to support a busy arts and entertainment organization in Edmonds, Washington. This Long-term Contract position is ideal for someone who enjoys bringing order to financial processes, working collaboratively with both onsite staff and an external accounting partner, and contributing to a positive office environment. The role offers a part-time schedule of approximately 25 to 30 hours per week with a consistent onsite presence, making it a strong fit for someone who values structure, flexibility, and teamwork.
Responsibilities:
- Manage the full accounts payable cycle, including reviewing invoices, assigning accurate account codes, and preparing items for timely processing.
- Receive, organize, and route accounting documents so records are stored correctly and easy to retrieve when needed.
- Partner with the external accounting firm to support day-to-day payables activity and maintain smooth communication on financial tasks.
- Assist with account reconciliations and help investigate discrepancies to keep financial information accurate and current.
- Maintain filing systems, track outstanding items, and follow up on pending documentation to ensure completion of accounting workflows.
- Create and maintain practical checklists and organized procedures that improve consistency across finance-related activities.
- Provide general bookkeeping and accounting support for office logistics, administrative tasks, and finance team coordination.
- Contribute to onboarding-related administrative support and assist with materials or documentation needed for internal stakeholders and board activity.
- Help support finance operations during team restructuring and process improvements, including coordination with outsourced accounting resources when needed.
- Experience handling accounts payable in a full-cycle capacity, including invoice review, coding, and payment processing.
- Ability to code invoices accurately and apply sound judgment when assigning account information.
- Strong attention to detail with a consistent approach to organization, recordkeeping, and follow-through.
- Comfortable working onsite on a regular schedule in Edmonds, Washington, for approximately 25 to 30 hours per week.
- Proficiency with QuickBooks Online and familiarity with business tools such as Microsoft Teams, Outlook, and SharePoint.
- Strong interpersonal skills and a collaborative working style suited to a creative, people-focused environment.
- Flexibility to support a range of bookkeeping, administrative, and finance-related tasks as priorities shift.