Accounts Payable Specialist

We are looking for an experienced Accounts Payable Specialist to join a growing team in Miami, Florida in a contract opportunity with permanent potential. This role is ideal for someone who can step in immediately, stay organized under pressure, and manage a steady volume of invoice activity with accuracy and sound judgment. You will work in a fully on-site office environment where responsiveness, accountability, and strong vendor communication are essential to keeping payments on track.

Responsibilities:

• Handle the full accounts payable cycle, from invoice intake through final payment processing, while maintaining accuracy and timeliness.
• Review invoices against supporting documentation and purchase details to ensure proper matching and approval before payment.
• Enter and process a high volume of vendor invoices each month, keeping records complete and up to date within the accounting system.
• Reconcile vendor statements regularly, research discrepancies, and take ownership of resolving payment issues quickly.
• Maintain organized vendor files and ensure account information, payment terms, and documentation are current.
• Communicate directly with vendors to answer questions, follow up on outstanding items, and build reliable working relationships.
• Investigate unusual charges, incomplete billing details, or payment variances to confirm accuracy before release of funds.
• Use Yardi or a comparable property management/accounting platform to support daily accounts payable activities and reporting.

If interested, please send your updated resume to Cristina.Arguello@roberthalf

• At least 3 years of hands-on accounts payable experience, including ownership of full-cycle AP processes.
• Proven ability to work effectively in a fast-moving, high-pressure setting with changing priorities.
• Strong attention to detail and the confidence to question discrepancies or unclear billing information.
• Experience processing vendor invoices, maintaining vendor records, and reconciling statements accurately.
• Background using Yardi, Yardi Enterprise, Yardi Property Management, or related Yardi software is strongly preferred.
• Effective communication skills with the ability to manage vendor follow-up in a detail-focused and persistent manner.
• Availability to start immediately or within the current week is highly preferred.