Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join our team in Princeton, New Jersey in a contract-to-permanent capacity. This position supports day-to-day payables operations by managing invoice flow, maintaining vendor records with a strong focus on accuracy and compliance. The ideal candidate is organized, detail-oriented, and comfortable handling multiple priorities in a fast-paced office setting.

Responsibilities:

• Review and process a high volume of invoices while ensuring proper coding, documentation, and timely entry into the accounting system.
• Coordinate approval workflows for non-purchase-order invoices and complete three-way matching for purchase-order-based transactions.
• Maintain vendor master data by setting up new suppliers, updating existing records, and preserving accurate payment information.
• Reconcile vendor accounts and monthly statements, research discrepancies, and resolve outstanding issues in a timely manner.
• Build and maintain effective working relationships with vendors to address payment inquiries and support smooth transaction processing.
• Execute payment activities such as ACH transactions, check runs, and other scheduled disbursements in accordance with company procedures.
• Support audit requests by preparing documentation, validating transaction history, and assisting with accounts payable reporting needs.
• 1+ years of accounts payable experience, with hands-on responsibility for invoice processing and vendor support.
• Working knowledge of invoice coding, account coding, payment processing, ACH activity, and check run procedures.
• Ability to maintain vendor files accurately and handle confidential financial information with discretion.
• Strong Microsoft Excel skills and comfort working within accounting or ERP systems.
• Excellent organizational skills with the ability to manage competing deadlines and a high transaction volume.
• Bachelor’s degree in Accounting, Finance, or a related field is preferred.
• Strong attention to detail, sound judgment, and the ability to communicate clearly with internal teams and external vendors.