Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a growing accounting team on a Long-term Contract basis. This position will play a key role in keeping payables operations running smoothly while also contributing to broader accounting support during a busy period. The ideal candidate brings hands-on experience with invoice processing, expense management, and workflow coordination, along with the ability to work effectively in a fast-moving environment.

Responsibilities:

• Oversee daily accounts payable activities, including invoice entry, payment processing, employee expense reimbursements, and corporate card transactions.
• Monitor the shared AP mailbox and provide timely, thorough responses to vendors and internal stakeholders regarding payment status and documentation.
• Administer electronic invoice approval workflows to keep submissions moving efficiently through review and authorization stages.
• Track approval queues across multiple entities or locations and follow up on outstanding items to avoid delays in processing.
• Review biweekly timesheets for completeness and accuracy before payroll is finalized.
• Prepare and support monthly balance sheet reconciliations and help resolve discrepancies as they arise.
• Contribute to month-end close tasks and assist with general accounting responsibilities to support the broader finance team.
• Maintain organized vendor files and payment records to ensure accurate documentation and audit readiness.
• Recommend practical improvements to accounts payable procedures and workflow efficiency where opportunities are identified.

** If you're interested in this position, please apply to this position and contact Anabel Lopez-Horta at anabel.lopez-horta - at - roberthalf - .com with your word resume and reference job ID# 00410-0013527305**

• At least 3 years of experience in accounts payable along with exposure to general accounting functions.
• Solid knowledge of end-to-end AP operations, including invoice coding, ACH payments, check runs, and expense processing.
• Experience working with AP automation tools and digital approval routing systems.
• Familiarity with payroll support activities such as reviewing employee timesheets or timecards.
• Understanding of account reconciliations and month-end close processes.
• Proficiency with Sage Intacct is strongly preferred.
• Strong organizational skills, close attention to detail, and the ability to manage multiple deadlines independently.
• Background in accounting, business, or finance, with experience in multi-entity environments considered an advantage.

** If you're interested in this position, please apply to this position and contact Anabel Lopez-Horta at anabel.lopez-horta - at - roberthalf - .com with your word resume and reference job ID# 00410-0013527305**