Archived listing. The details below describe a past opening.
We are looking for an Accounts Payable Specialist to support day-to-day payables operations for a company based in Benbrook, Texas. This Long-term Contract position is ideal for someone who can manage invoice processing, vendor documentation, and payment activities with strong attention to detail. The role also partners closely with accounting leadership to help maintain accurate records, respond to vendor questions, and contribute to month-end support.
Responsibilities:
- Support daily accounts payable operations in coordination with accounting leadership, helping keep payment workflows organized and on schedule.
- Maintain vendor master data by reviewing records regularly and updating files to ensure information remains accurate and complete.
- Gather and monitor Certificates of Insurance and related vendor paperwork to confirm required documentation is on file.
- Review vendor compliance against internal standards and company policies before processing payments or activating records.
- Process invoices, assign appropriate account coding, and route items for approval when additional authorization is needed.
- Investigate payment issues, reconcile discrepancies, and respond to vendor questions with timely and thorough follow-up.
- Keep electronic and hard-copy vendor documentation well organized to support audit preparation and record retention needs.
- Assist with accounts payable close activities, including reporting tasks and other support tied to month-end deadlines.
- Contribute to additional accounting or administrative assignments as requested by the Assistant Controller.
- Hands-on experience in accounts payable, including high-volume invoice handling and vendor support activities.
- Working knowledge of account coding and the ability to review invoices for accurate financial classification.
- Experience processing payments through ACH and supporting scheduled check run activities.
- Ability to manage vendor records and documentation with strong accuracy and attention to detail.
- Comfortable researching discrepancies, resolving issues, and communicating effectively with vendors and internal teams.
- Familiarity with maintaining organized files and supporting audit-ready documentation practices.
- Ability to prioritize multiple tasks, meet deadlines, and work effectively in a structured accounting environment.