Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a detail-oriented services organization in Oakland, California. This contract-to-permanent opportunity is ideal for someone who brings strong full-cycle AP experience, sound accounting judgment, and the ability to thrive in a fast-paced office environment. The position plays an important role in maintaining accurate financial records, supporting project-related cost tracking, and ensuring vendors are paid correctly and on schedule.

This position is based onsite in Oakland.

Responsibilities:

• Manage the complete accounts payable cycle, from invoice receipt through final payment, while maintaining accuracy and timeliness.
• Examine vendor and consultant invoices for proper authorization, correct coding, contract alignment, and appropriate project cost distribution.
• Investigate and resolve billing discrepancies by coordinating with internal teams and external vendors to ensure clean and accurate records.
• Prepare and process payment batches, including check runs and electronic payments, in accordance with company procedures and deadlines.
• Reconcile vendor statements and maintain up-to-date account balances by addressing outstanding items promptly.
• Maintain vendor files, including tax documentation and insurance records, to support compliance and audit readiness.
• Assist with year-end reporting requirements, including the preparation of 1099-related documentation and supporting records.
• Contribute to month-end and year-end close activities, including AP reporting, account support, and project accounting coordination.
• Organize accounts payable files and monitor shared accounting communications to ensure documentation is complete and accessible.
• At least 3 years of accounts payable experience, including responsibility for full-cycle invoice processing and payment support.
• Associate’s or bachelor’s degree in Accounting, Finance, or a related discipline preferred; equivalent practical experience will also be considered.
• Solid understanding of accounting principles, accounts payable workflows, and internal control practices.
• Proficiency with Microsoft Excel and accounting software used for invoice management, payment processing, and recordkeeping.
• Experience with accounting platforms.
• Background in architecture, engineering, construction, or services environments is preferred.
• Familiarity with project accounting and job-cost allocation is preferred.
• Strong attention to detail, sound problem-solving ability, and the capacity to manage priorities independently while maintaining confidentiality.