Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support a dynamic finance team in Washington, District of Columbia. This position plays an important role in managing vendor payments, tracking project-related costs, and maintaining accurate financial records for operating and construction-related expenses. The ideal candidate brings strong judgment, careful attention to detail, and the ability to work effectively with internal stakeholders in a fast-paced, growth-oriented environment.

Responsibilities:

• Process and examine invoices to confirm completeness, accuracy, and proper approval before payment is released.
• Enter accounts payable transactions into the accounting system and validate general ledger coding and cost allocations.
• Reconcile corporate card activity and bank transactions, investigating discrepancies and resolving outstanding items promptly.
• Coordinate check preparation and secure required authorizations to ensure timely and compliant disbursements.
• Prepare account reconciliations and supporting schedules for month-end close, audit requests, and recurring financial reporting needs.
• Administer vendor onboarding activities, maintain supplier records, and help ensure documentation remains current and organized.
• Partner with department leaders to align payment activity with budgets, forecasts, and project spending expectations.
• Contribute to procurement system upkeep and support improvements that strengthen financial reporting and operational efficiency.
• Assist finance leadership with ad hoc analysis and participate in cross-functional efforts to address process gaps.
• Provide support for year-end vendor reporting requirements, including activities related to 1099 preparation.
• Hands-on experience in accounts payable, invoice processing, and payment administration.
• Working knowledge of invoice coding, general ledger structures, and account reconciliation practices.
• Ability to manage detailed financial information with accuracy and a high level of organization.
• Strong analytical and problem-solving skills with the ability to identify and resolve discrepancies.
• Effective communication skills and the ability to collaborate across finance and non-finance teams.
• Experience supporting procurement tools or related financial systems is preferred.
• Comfortable working in a fast-paced, evolving business environment with shifting priorities.