Accounts Payable Specialist

We are looking for an experienced Accounts Payable Specialist to support a busy finance team in Pasadena, Texas. This position is ideal for someone who brings strong attention to detail, confidence handling high-volume invoice activity, and a solid understanding of payables processes. The role focuses on maintaining accurate financial records, ensuring timely payments, and helping keep vendor accounts in good standing.

Responsibilities:

• Review incoming invoices, assign accurate coding, and prepare documentation for entry into the accounting system.
• Process vendor payments on schedule, including organizing and completing regular check runs with close attention to deadlines.
• Verify invoice details against supporting records to ensure charges, approvals, and account allocations are correct before payment.
• Reconcile accounts payable activity with the general ledger and investigate discrepancies to maintain accurate reporting.
• Communicate with vendors and internal teams to resolve billing questions, payment issues, and unmatched invoice items.
• Maintain complete and organized payable records to support audits, month-end close activities, and financial tracking.
• Monitor outstanding obligations and help ensure invoices are processed efficiently to avoid delays or duplicate payments.
• At least 5 years of experience working in accounts payable.
• Demonstrated ability to code invoices accurately and manage invoice processing in a high-volume environment.
• Hands-on experience preparing and completing check runs while meeting established payment schedules.
• Working knowledge of general ledger structure and account reconciliation practices.
• Strong attention to detail with the ability to identify errors, inconsistencies, and missing documentation.
• Proficiency using accounting systems and standard business software to manage financial records and reporting.
• Effective communication skills for working with vendors, accounting staff, and cross-functional internal teams