Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join our team in Phoenix, Arizona in a contract capacity with the potential to become permanent. This role is ideal for a detail-oriented accounting specialist who can support high-volume invoice processing across multiple entities while maintaining accuracy and strong vendor relationships. The position offers the opportunity to work in a fast-paced environment with broad exposure to expense management, reconciliations, and month-end support.

Responsibilities:

• Review incoming invoices for accuracy, completeness, and proper approval before preparing them for payment processing.
• Assign correct general ledger coding and enter payable transactions into the accounting system in a timely manner.
• Process employee expense submissions and corporate card activity, ensuring compliance with company policies across multiple business entities.
• Coordinate weekly payment cycles, including check runs and electronic disbursements, while helping keep vendor balances current.
• Reconcile accounts payable records, investigate variances, and resolve billing discrepancies through follow-up with internal teams and suppliers.
• Maintain organized and accurate vendor master data, including tax documentation and records needed for 1099 reporting.
• Respond to vendor questions regarding payment status, invoice issues, and account details with care and urgency.
• Contribute to month-end close activities by preparing supporting schedules, reconciling AP-related accounts, and assisting with reporting needs.
• Support accounts payable operations in a high-volume environment spanning numerous locations and legal entities, including work within D365 and Concur-related processes.
• Perform additional accounting and administrative tasks as needed to support the broader finance function.
• At least 5 years of accounts payable experience, including work across multiple companies, entities, or state operations.
• Proven ability to manage a high volume of invoices while maintaining strong attention to detail and processing accuracy.
• Experience handling accounts payable activities for multiple entities in a complex organizational structure.
• Intermediate Excel skills, including the ability to work with spreadsheets for reconciliations, tracking, and reporting.
• Hands-on experience with ERP or accounting systems; exposure to D365 is strongly preferred.
• Familiarity with Concur or similar expense management platforms, especially for corporate card and employee expense reporting.
• Knowledge of vendor maintenance, account reconciliations, accrual-based processes, ACH payments, and 1099 reporting requirements.
• Background in construction or project-based accounting environments is helpful.