Accounts Payable Specialist

*HYBRID, 2-3 days/week from home* **For more information, contact Jason Young @ jason.young@roberthalf.c0m or 937/637-7759**

Our client is looking for a detail-focused Accounts Payable Specialist. This position supports accurate and timely payment processing while helping ensure expenses align with grant guidelines, internal controls, and accounting standards. Our client has GREAT benefits, hybrid work schedule and room for advancement!

Responsibilities:

• Manage the full-cycle accounts payable process, including invoice entry, coding, verification, and payment processing.
• Process approximately 50–75 vendor invoices per week while ensuring accuracy and timely payments.
• Perform three-way matching of purchase orders, receipts, and vendor invoices.
• Review invoices for proper coding, approvals, supporting documentation, and compliance with company policies.
• Prepare and maintain annual 1099 forms and assist with year-end vendor reporting.
• Allocate expenses to the appropriate departments, cost centers, and general ledger accounts.
• Reconcile vendor statements and research and resolve invoice discrepancies.
• Assist with the annual financial audit by providing AP documentation and supporting schedules.
• Maintain accurate vendor records and respond to vendor inquiries regarding invoices and payments.
• Identify opportunities to improve AP processes, accuracy, and efficiency.

Qualifications:

• Associate’s Degree in Accounting, Finance, or a related field.
• 3+ years of full-cycle accounts payable experience.
• Proficient in Microsoft Excel and accounting/ERP software.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong communication and problem-solving skills.