Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support daily financial operations for an organization in Brown Deer, Wisconsin. This position focuses on managing invoice workflows, maintaining accurate payment records, and helping ensure vendor obligations are handled on time. The ideal candidate brings strong attention to detail, sound judgment with financial data, and the ability to work efficiently in a fast-paced accounting environment.

Responsibilities:

• Review incoming invoices, assign accurate general ledger codes, and prepare documentation for timely processing.
• Manage the full accounts payable cycle, from verifying payment details to coordinating scheduled disbursements.
• Process vendor invoices with a high degree of accuracy while maintaining organized supporting records.
• Prepare and execute check runs in accordance with internal payment schedules and approval procedures.
• Reconcile bank activity and investigate discrepancies to help maintain accurate financial reporting.
• Communicate with vendors and internal partners to resolve billing questions, payment issues, and account variances.
• Hands-on experience supporting accounts payable functions in an accounting or finance setting with strong attention to detail.
• Ability to code invoices accurately and apply appropriate accounting classifications.
• Experience processing invoices and maintaining detailed, well-organized payment records.
• Familiarity with preparing check runs and supporting timely vendor payments.
• Knowledge of bank reconciliations and the ability to identify and resolve discrepancies.
• Strong attention to detail, accuracy, and time management skills.
• Proficiency with accounting systems and standard office software, including spreadsheet applications.