Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support a busy finance operation in Parsippany, New Jersey. This on-site opportunity is a Long-term Contract position and is ideal for someone who can manage invoice processing, documentation review, and payment coordination with accuracy and professionalism. The role requires close communication with internal account teams and external vendors to resolve discrepancies, maintain complete records, and help keep the accounts payable cycle moving efficiently.

Responsibilities:

• Examine invoices, supporting records, and payment documentation to confirm completeness and accuracy before processing
• Confirm that required approvals and vendor authorizations are in place and follow up when signatures or paperwork are missing
• Compare voucher amounts with approved budgets or documented fund actions to ensure payments align with established guidelines
• Collect and maintain required tax documentation, including completed W-9 forms, and validate vendor setup details
• Partner with account management staff and vendor accounting contacts to investigate and resolve billing differences or payment issues
• Enter payable transactions into SAGE100/MAS90 and maintain accurate records within the accounts payable system
• Prepare daily transaction activity reports, keep them current, and support routine check processing
• Assemble complete payment packets for internal review, communicate when bill listings are finalized, and help coordinate the check-signing process
• Monitor outstanding items and pursue missing documentation or unsigned vouchers within established follow-up timeframes
• 3-5 years of hands-on accounts payable experience
• Experience performing account reconciliations and researching variances
• Working knowledge of Microsoft Office applications
• Familiarity with accounts payable platforms, including invoice entry and payment processing systems
• Strong understanding of accounting fundamentals and standard financial practices
• Excellent analytical, problem-solving, and organizational skills with close attention to detail
• Strong verbal and written communication skills with the ability to follow up consistently and effectively