Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a construction and building materials organization in Lake Park, Florida on a contract basis with the potential for a permanent position. This position plays a key role in keeping supplier payments accurate, timely, and well-documented while supporting a busy, high-volume accounts payable function. The ideal candidate brings strong attention to detail, sound judgment, and the ability to work effectively with vendors and internal teams in a fast-paced environment.

Responsibilities:

• Process the full accounts payable cycle by reviewing invoices, assigning proper coding, routing items for approval, and preparing payments for release.
• Examine vendor statements, invoice details, and account activity to identify discrepancies and ensure balances are correct.
• Investigate payment issues, pricing differences, and unmatched documentation, then work with vendors and internal partners to resolve outstanding items.
• Coordinate weekly disbursement activity, including ACH and check runs, while helping maintain accurate payment schedules.
• Collaborate with operations and other departments on approval follow-up, proof of delivery support, and responses to supplier inquiries.
• Maintain supplier master records, complete new vendor setup tasks, and handle related credit and documentation requirements.
• Assist with year-end reporting needs such as 1099 preparation, compliance-related filings, and other accounting support activities.
• Contribute to process improvement efforts and provide accounts payable support tied to ongoing system-related initiatives as needed.
• At least 3 years of experience handling full-cycle accounts payable in a high-volume environment.
• Strong working knowledge of invoice coding, account reconciliations, vendor maintenance, ACH activity, and check processing.
• Demonstrated ability to research discrepancies, solve payment issues, and manage competing priorities with accuracy.
• Experience partnering with internal stakeholders and external vendors in a detail-oriented, service-oriented manner.
• Proficiency with Microsoft Office and accounting software; experience with Microsoft Dynamics GP is preferred.
• Background in construction, manufacturing, building materials, distribution, or a similar industry is advantageous.
• Bachelor’s degree in Accounting or a related field is preferred.