Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support a high-volume payables process for a team in Winter Garden, Florida. This Contract position is ideal for someone who can work independently, maintain accuracy in invoice handling, and keep purchase order and non-purchase order billing organized in a fast-paced environment. The role will focus on invoice entry, account coding, job cost alignment, and monthly reconciliation tasks while partnering with internal teams to ensure timely and accurate payment processing.

Responsibilities:

• Process approximately 150 invoices each week, ensuring entries are accurate, complete, and submitted within established timelines.
• Review incoming purchase orders and match invoices against existing records in QuickBooks Desktop using a two-way matching process.
• Enter and code non-purchase order invoices, including recurring operating expenses such as utility bills, with proper account and job cost allocation.
• Adjust invoice details as needed so charges align correctly with purchase order information and internal coding standards.
• Perform monthly corporate credit card reconciliations and resolve discrepancies through careful research and follow-up.
• Apply job costing principles to accounts payable transactions to support accurate tracking for construction-related projects.
• Assist with payment processing activities, including ACH transactions and check runs, while maintaining supporting documentation.
• Support accounts payable workflows tied to systems such as QuickBooks Desktop and NetSuite, including tasks related to ongoing process changes when needed.
• Hands-on experience with QuickBooks Desktop is required.
• At least 2 years of accounts payable experience in a high-volume processing environment.
• Experience with Job Costing in the Construction industry is preferred.
• Working knowledge of two-way matching for purchase order-based invoices.
• Ability to code invoices accurately and enter transactions with strong attention to detail.
• Experience with job costing is required, preferably in a construction setting.
• Familiarity with non-purchase order billing, including recurring vendor and utility invoices.
• Experience completing reconciliations, including monthly credit card account review.
• Exposure to ACH payments, check runs, and general accounts payable controls is preferred.