Accounts Payable Specialist

We are looking for an Accounts Payable Specialist with construction industry experience to support a busy accounting team in California. This contract opportunity with permanent potential is ideal for someone who thrives in a deadline-driven environment and brings strong accuracy, organization, and follow-through to daily financial operations. The person in this role will help keep vendor payments current, maintain clean records, and partner with internal teams to support efficient accounting processes.

Key Responsibilities

• Process high-volume vendor invoices accurately and in a timely manner
• Match invoices to purchase orders, work orders, and receiving documents
• Verify approvals and coding for expenses, job costs, and departmental allocations
• Prepare and process weekly check runs, ACH payments, and wire transfers
• Reconcile vendor statements and resolve invoice discrepancies promptly
• Communicate with vendors, project managers, dispatch, and internal departments regarding payment issues and account status
• Maintain accurate and organized AP files, records, and supporting documentation
• Assist with month-end closing activities, including accruals and AP reconciliations
• Track subcontractor invoices, lien releases, and compliance-related documentation as needed
• Support 1099 preparation and year-end reporting requirements
• Ensure adherence to company policies, internal controls, and accounting procedures
• Assist with other accounting and administrative duties as assigned
• 3+ years of accounts payable experience, including some in construction, HVAC, field services, or a contractor environment
• Understanding of invoice matching, general ledger coding, and job cost allocation
• Familiarity with subcontractor payments, service-related billing, or project-based accounting is preferred
• Proficiency in accounting software and Microsoft Excel
• Strong attention to detail and accuracy
• Ability to manage multiple priorities and meet deadlines
• Excellent communication and problem-solving skills