Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support daily financial operations in Tennessee. This role focuses on managing vendor payments accurately, maintaining dependable records, and helping create an efficient and detail-oriented office environment. The ideal candidate brings strong attention to detail, sound judgment when resolving discrepancies, and the ability to work effectively with vendors and internal teams.

Responsibilities:

• Process vendor invoices and prepare payments in a timely and accurate manner while ensuring supporting documentation is complete.
• Review purchase orders, tax identification details, and invoice information to confirm accuracy before payment is issued.
• Investigate billing differences and work with vendors and internal departments to resolve payment-related issues promptly.
• Reconcile monthly statements and transaction activity to keep accounting records and ledgers current and accurate.
• Monitor open payables to ensure balances are cleared appropriately and applied correctly once payments are made.
• Identify opportunities for early payment discounts and assist with corrective actions such as purchase order updates or payment holds when necessary.
• Communicate clearly with customers, vendors, and employees across all levels to support a productive and welcoming workplace.
• Experience handling accounts payable activities, including invoice review, coding, and payment processing.
• Working knowledge of check runs and standard procedures for issuing vendor payments.
• Ability to code invoices accurately and match them to purchase orders and related records.
• Strong attention to detail with the ability to identify discrepancies and resolve them efficiently.
• Experience reconciling account statements and maintaining accurate financial documentation.
• Effective communication skills and the ability to collaborate with internal staff and external vendors.
• Proficiency with basic accounting systems and standard office software.