Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support a construction and contractor organization in Whittier, California. This Long-term Contract opportunity is ideal for an accounting specialist who can manage high-volume payables, maintain accurate financial records, and collaborate effectively across departments. The person in this role will help keep vendor payments on schedule, address billing issues promptly, and provide reporting that supports informed business decisions.

Responsibilities:

• Review, code, and process accounts payable transactions in Sage 100 while maintaining accuracy and proper documentation.
• Match vendor invoices and receiving records to purchase orders to confirm charges are valid and complete before payment.
• Coordinate timely payments to vendors and service providers through check runs and ACH transactions in accordance with payment schedules.
• Investigate and resolve invoice discrepancies by working closely with purchasing teams and communicating directly with vendors when needed.
• Record and reconcile receipts, identify variances, and take corrective action to ensure financial entries are accurate.
• Prepare recurring reports on payables activity, overtime, and receiving data for leadership review on a weekly and monthly basis.
• Follow up with vendors and internal teams to ensure invoices and billing documents are submitted promptly for processing.
• Maintain consistent day-to-day communication with accounting, operations, and corporate partners to support smooth accounts payable workflows.
• At least 5 years of accounting experience, with strong hands-on exposure to accounts payable functions.
• Proficiency with Sage 100 and QuickBooks in a business environment.
• Advanced working knowledge of Microsoft Excel and other Microsoft Office applications.
• Experience with invoice coding, account coding, and processing vendor payments with a high level of accuracy.
• Familiarity with ACH payments, check runs, and standard accounts payable controls.
• Background working in a B2C environment.
• Strong problem-solving skills with the ability to research discrepancies and communicate effectively with vendors and internal stakeholders.