Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support day-to-day invoice processing and payment activities for a contract assignment in Swedesboro, New Jersey. This position is ideal for someone who brings strong experience in payables operations, accuracy in financial coding, and confidence handling high-volume transactions. The role will focus on keeping vendor payments organized, timely, and compliant while partnering with internal teams to maintain smooth accounting workflows.

Responsibilities:

• Review incoming invoices for accuracy, completeness, and proper approval before entering them into the accounts payable process.
• Assign general ledger codes and ensure expenses are recorded correctly in line with company accounting practices.
• Process vendor payments through ACH transactions and check runs while meeting established payment schedules.
• Reconcile payable records and investigate discrepancies to resolve billing or payment issues promptly.
• Maintain organized documentation for invoices, approvals, and payment activity to support audits and internal controls.
• Communicate with vendors and internal departments to address questions related to payment status, invoice details, and account balances.
• Monitor deadlines and prioritize workload effectively to ensure timely and accurate completion of accounts payable tasks.
• At least 3 years of experience in accounts payable or a closely related accounting support role.
• Hands-on experience with invoice coding, account coding, and full-cycle invoice processing.
• Working knowledge of ACH payments, check processing, and standard accounts payable procedures.
• Strong attention to detail with the ability to identify errors and maintain accurate financial records.
• Comfortable managing multiple priorities in a deadline-driven environment.
• Proficiency with accounting systems and standard business software, including spreadsheet tools.
• Clear communication skills for working with vendors and cross-functional internal teams.