Archived listing. The details below describe a past opening.
We are looking for an Accounts Payable Specialist to support a finance team in Evanston, Illinois through a contract opportunity with permanent potential. This position is focused on bringing accounts payable activities up to date, resolving pending invoices, and creating a more consistent and efficient workflow. The role is best suited for someone who is comfortable working on-site, can manage a high volume of transactions across multiple entities, and brings strong attention to detail in a fast-paced accounting environment.
Responsibilities:
- Process vendor invoices, reimbursement requests, and payment transactions with accuracy and appropriate account coding across multiple entities.
- Review outstanding payables, clear backlogged items, and help restore timely invoice processing and payment schedules.
- Prepare and execute ACH payments and check runs while maintaining complete and organized supporting documentation.
- Assist with month-end close activities by compiling payable data, reconciling transactions, and supporting journal entry preparation.
- Enter and validate selected payroll-related data as needed to support finance operations.
- Export transaction details from business systems, organize the information in Excel, and assist with uploads or journal entry support.
- Use spreadsheets to filter data, perform basic calculations, and create pivot tables to monitor payable activity and identify discrepancies.
- Contribute to improved accounts payable procedures by identifying inefficiencies and helping establish a more streamlined process.
- Demonstrated experience in accounts payable, including invoice review, account coding, and payment processing.
- Proficiency with ACH transactions, check processing, and general accounts payable controls.
- Working knowledge of month-end close support and preparation of accounting entries related to payables.
- Strong Excel skills, including formulas, filtering, and the ability to build or use pivot tables.
- Familiarity with Salesforce or a comparable platform used to manage transaction data.
- Ability to handle a substantial workload with a high degree of accuracy and organization.
- Experience with nonprofit accounting or an understanding of Greek Life organizations is strongly preferred.
