Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support day-to-day payables operations for a long-term contract opportunity in South Portland, Maine. This role is ideal for someone who is highly organized, accurate, and comfortable managing invoice workflows, payment processing, and coding activities in a fast-paced environment. The position will play an important part in maintaining timely vendor payments and ensuring financial records remain complete and reliable.

Responsibilities:

• Process vendor invoices accurately and in a timely manner while verifying supporting documentation and approvals.
• Assign correct general ledger or account codes to invoices to ensure proper financial tracking and reporting.
• Review and enter invoice details into the accounting system with close attention to accuracy and completeness.
• Manage ACH payments and assist with electronic disbursement activities in accordance with established procedures.
• Prepare and support scheduled check runs to help ensure vendors are paid within required timelines.
• Investigate invoice discrepancies, resolve payment issues, and communicate effectively with internal teams and external vendors.
• Maintain organized accounts payable records and documentation for audit readiness and internal reference.
• Demonstrated experience working in accounts payable or a closely related finance support role.
• Working knowledge of invoice processing, account coding, and payment reconciliation practices.
• Hands-on experience handling ACH transactions and supporting check payment cycles.
• Strong attention to detail with the ability to manage high-volume transactional work accurately.
• Proficiency with accounting or ERP systems and standard office software.
• Effective written and verbal communication skills for interacting with vendors and internal stakeholders.
• Ability to prioritize tasks, meet deadlines, and work independently in a contract-based environment.