Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support day-to-day payables operations for an organization based in Buffalo, New York. This Long-term Contract position is ideal for someone who is highly organized, detail-oriented, and comfortable managing invoice workflows and payment processing in a fast-paced environment. The selected candidate will help maintain accurate financial records, ensure timely disbursements, and contribute to smooth accounts payable operations.

Responsibilities:

• Review incoming invoices, confirm supporting documentation, and prepare items for accurate entry into the accounts payable process.
• Assign appropriate general ledger or account codes to invoices to ensure expenses are recorded correctly.
• Process vendor payments through ACH transactions and check runs while following established deadlines and internal controls.
• Reconcile payment details and resolve discrepancies by coordinating with vendors and internal departments.
• Maintain organized records of invoices, approvals, and payment activity to support audit readiness and reporting needs.
• Monitor outstanding payables and help ensure obligations are paid accurately and on schedule.
• Investigate invoice or payment exceptions and take corrective action to prevent recurring issues.
• Demonstrated experience working in accounts payable or a closely related accounting support role.
• Practical knowledge of invoice review, account coding, and payment processing procedures.
• Hands-on experience handling ACH payments and coordinating check run activities.
• Strong attention to detail with the ability to maintain accuracy across high-volume transactional work.
• Comfortable using accounting systems and standard office software to manage financial records efficiently.
• Effective communication skills for working with vendors and internal teams to resolve payment questions.
• Ability to manage multiple priorities, meet deadlines, and stay organized in a deadline-driven setting.