Accounts Payable Specialist

We are looking for a dependable Accounts Payable Clerk to join a busy team in Birmingham, Alabama. This position is ideal for someone who enjoys balancing day-to-day invoice processing with reporting, compliance, and accounting support. The role offers a broad range of responsibilities across payable operations, tax-related filings, and month-end activities in a collaborative office environment.

Responsibilities:

• Review, code, and enter vendor invoices accurately, including specialized billing such as fuel-related charges, while resolving discrepancies as needed.
• Reconcile source documents and supporting records, including raw material ticket activity, to maintain accurate payable and operational data.
• Create and distribute daily production reporting to support business tracking and decision-making.
• Assist with month-end accounting tasks by preparing reconciliations, posting journal entries, and supporting the close process.
• Contribute to financial reporting activities, monthly book preparation, and documentation requests tied to audits or reviews.
• Complete recurring tax-related submissions, including monthly sales tax filings and quarterly fuel tax returns, in accordance with deadlines.
• Coordinate annual compliance items such as 1099 reporting, heavy vehicle tax filings, business license renewals, insurance updates, fleet tag renewals, and property tax documentation.
• Provide administrative and office support to help maintain efficient daily operations across accounting and related functions.
• At least 5 years of experience in accounts payable, with industry experience in construction or a similar environment preferred.
• Strong working knowledge of invoice processing, invoice coding, check runs, and accounts payable controls.
• Experience handling tax compliance responsibilities, including recurring filings and year-end reporting tasks.
• Proficiency with Microsoft Office applications, especially Excel, with experience using JD Edwards considered an advantage.
• Excellent organizational skills and close attention to detail in a deadline-driven setting.
• Ability to manage multiple recurring reporting cycles and prioritize work effectively.
• Notary Public certification is a plus.