We are looking for an Accounts Payable Specialist to join a manufacturing organization in Middletown, New York. This position is ideal for someone who thrives in a high-volume invoice environment, brings strong matching and reconciliation skills, and takes pride in maintaining accuracy across the payment process. The role offers the opportunity to work closely with purchasing and receiving teams while supporting daily accounting operations with a dependable, detail-focused approach.
Responsibilities:
- Review and enter a steady daily volume of vendor invoices while ensuring timely and accurate processing.
- Match invoices against purchase orders and receiving records to confirm quantities, pricing, and supporting documentation before payment.
- Set up, update, and maintain vendor profiles so account details remain current and well organized.
- Create and monitor purchase orders as needed to support invoice handling and internal coordination.
- Investigate billing issues, resolve discrepancies, and follow through with the appropriate parties to clear exceptions efficiently.
- Partner with purchasing and receiving staff to verify invoice details and maintain alignment across departments.
- Move invoices through internal approval channels and prepare them for payment in accordance with established procedures.
- Organize accounts payable files and supporting records to promote audit readiness and easy document retrieval.
- Provide additional administrative and accounting support as business needs require.
- Previous hands-on experience in accounts payable with responsibility for invoice processing in a fast-paced setting.
- Demonstrated ability to complete accurate three-way matching involving purchase orders, receipts, and vendor invoices.
- Solid understanding of accounts payable practices and basic accounting principles.
- Strong attention to detail with a consistent record of accuracy in transactional work.
- Effective organizational and time-management skills with the ability to handle recurring deadlines.
- Clear communication skills and the ability to work productively with internal teams and external vendors.
- Ability to work independently, adapt quickly to new tools or procedures, and contribute with minimal oversight.
- Experience with QuickBooks Desktop, Ramp, or a manufacturing or distribution environment is preferred.